Planning a Red Rope trip of a weekend or longer?
This page has some general tips plus useful forms that you might need.
If you’re the trip organiser then for all the details please download the Trip Organisation Guide, please note this is a new and improved 2015 version
Also available in Word format (docx) Trip Organisation Guide v2 2015
- Organiser – deals with the accommodation, taking bookings and all details about trip but they should delegate
- Food organiser – deals with the planned meals and organises shopping for the trip
- Safety – Considers safety issues
- Transport – coordinating the lift-sharing
- Treasurer – uses the trip treasuring form to work out trip finances
This role is best done by someone who can do their sums! It consists of making sure everyone has paid, that people get any expenses back for food they bought for trip, and that transport costs are repaid to drivers, and similar. It’s all done according to people’s ‘bands’. There is a spreadsheet or form available here for treasurers to use on the trip.
Download them before you go! The form is Excel and has several pages, there is one with formulas inside that you could use on a laptop, or print off the pages from the hand completion form and take them with you. Please also download or print off the relevant Instructions when filling in the Treasurer form. They are very helpful.
Don’t forget the Petrol calculator – useful for checking payment scales for petrol cost
Trip Treasuring Forms (NEW forms for 2017)
Excel Formula Version – This is a form that has calculations inside it:
Trip Treasuring Form (xlxs) RR-Trip-Treasurer-2017 Dynamic
Instructions for completing the Dynamic Excel form (pdf) Completion of Trip Treasurer 2017 Excel version
Hand completion form – An Excel spreadsheet without formulas, that you can use for hand completion.
Trip Treasuring Form for hand completion (xlsx) RR Trip Treasurer 2017 hand completion version 2
Instructions for Hand completion (pdf) Completing the Trip Treasurer Form 2017
The Petrol calculator (pdf) trip transport petrol calculator
The safety officer should consider what safety issues there will be for the trip and while on the trip, should make sure that route cards are filled out for all groups. The safety officer should take enough paper copies of the route card with them on the trip, to allow for a variety of walks on both days.
Safety Route Card (pdf) safetyroutecard 2016 (opens for printing)
Is this a Winter trip? See the PDF about Safety on Winter Trips above
Children on trips
Trip organizers should check the Child Protection Policy if there are children under 18 on the trip.
It is expected that normally children on Red Rope trips will be accompanied by their parent or guardian. If this is not possible we ask parents or guardian to appoint a responsible person to act ‘in loco parentis’. Parents or guardian should should fill in the form below, (InLocoParentis form) and send it to the trip organiser.
InLocoParentis Form (PDF)
Usually the trip organiser asks one of the members of the trip to take on the job of organising food and shopping – the shopping can be shared between people according to time of arrival and room in cars.
For some recipe ideas you should take a look at the Trip food and recipes page
Suggested shopping guide for 12 person weekend trip ShoppingList (PDF)
shoppinglist (Word doc)
It is Red Rope policy to avoid buying Nestle products for use on trips.
More information on these products can be found here: Nestle products